Chief of Staff

Location: Menlo Park, CA
Type: Full-Time

Job Description

Portfolia is looking for a Chief of Staff who will help support the CEO and be her right hand. This amazing individual will help build our communication infrastructure, embrace and nurture our company culture, and be a community builder internally throughout our global organization. Note: This role is open to local candidates in the San Francisco Bay Area only.

About Portfolia

Portfolia lets investors green-light the entrepreneurial companies, teams and products they want to see succeed in the marketplace. Portfolia welcomes all accredited* investors--even those new to entrepreneurial investing. We have a special focus on engaging the 5 million affluent women who can technically invest in start-ups, yet fewer than 1/2 of 1% have taken the opportunity. We combine the best of the angel investing world with a strategic micro-fund structure, for both 'learn-by-investing' funds and focused thematic funds. Portfolia packages 6-10 companies, across multiple themes or industries, letting investors diversify with one investment annually. The experience we deliver is engaging, collaborative and educational.

Portfolia intends to educate 1 million new entrepreneurial investors in 5 years and create a multi-billion dollar global network of engaged investors. When we invest in companies we believe in and work together for their success, we create the world we want. The Portfolia Fund currently open is Portfolia FemTech.

Responsibilities

  • Support the CEO directly by working cross-functionally with multiple departments to manage projects.

  • Provide internal and external communications support: creating emails, reports, investment memos, internal and external communications, and/or social media posts.

  • Oversee meeting preparation and planning – from scheduling the agenda to drafting presentations to documentation – for important internal and external meetings.

  • Attend frequent leadership meetings to assist with documenting plans and/or progress and prioritization and follow-up with attendees to hold them accountable for deliverables.

  • Plan leadership offsites, developing objectives and agenda, coordinating with multiple Executive Assistants on scheduling and logistics.

  • Act as a key thought partner, brainstorming & identifying solutions to challenges.

  • Assist the CEO in prioritizing her time and help tackle projects on her behalf.

  • Engage with with all levels of staff and liaise with key external stakeholders including portfolio companies, high-profile LPs, and partners.

Requirements

  • Impeccable written and verbal communication skills; you will be the face of the organization for internal and external contacts, requiring you to exude professionalism.

  • Strong knowledge & interest in tech, startups, and venture capital; you will have a first-hand look at what it takes to be the CEO of an innovative venture investing group.

  • Minimum 2-5 years of professional experience

  • Exceptional project management skills; a proven ability to take an idea from inception to completion while effectively and efficiently communicating with various departments

  • Listens well and can easily learn to communicate in someone else’s “written voice”

  • Strategic thinker & problem solver; you will be a brain trust for the CEO and leadership team, requiring the ability to think outside the box and proactively address issues

  • Excels at building relationships and networks; influences others to achieve outcomes; strong emotional intelligence

  • Trusted with confidential information; you will have access to information and contacts that will require the utmost confidentiality

  • Must be passionate about this role, supporting the CEO, and Portfolia’s mission; you will be a part of a family of entrepreneurs, leaders, and investors – an experience that will lead to lifelong friendships and business relationships